Project Close down - Project Management Process by IPMA

What is the objective of the project close down?

• Handover has happened.
• Documentation of project success
• Lesson learned session and knowledge transfer into the organization
• Formal event to show end of project
• Rough post-project plans drafted
• Accounting/Finance informed

How can a project closing be organized? 



Project Close Down

Planning:	Planning of the rough elements at the beginning of the project setup
Planning workshop:	Planning of the key elements of the closing workshop (e.g. objective, agenda, lesson learnt)
Closing workshop:	Doing of the workshop, can be a day workshop, can be a quick debriefing depending on the project size.
Follow Up:	Follow up meeting/ discussion based on the results of the closing workshop.
Closing:	Finalization and archiving of documents, accounting informed.

Project Management Process - Project Marketing

This part of project management is often forgotten even though it is important to sell a project to its stakeholders and to guarantee the acceptability of a project. A few steps are necessary to market a project in the right way. The larger the project the more important it is to have professional project marketing in place.

Process within the framework

 Marketing steps:

Initial situation:	Description of the context derived from the project charter.
Defining target groups:	Who are the relevant stakeholders (e.g. project sponsor, user, distributor etc.)?
Defining marketing content:	What is the core message? What is relevant to a specific stakeholder?
Defining means:	Project logo, project web page, newsletter, company news, flyers, project t-shirt, giveaways, project bulletins, social media (internal/external) etc.
Defining marketing plan:	Detailed plan which spell out exactly what activity will carry at the period of the plan. Calculating and approving of marketing budget.
Finalizing concept:	Review and put everything together into a folder, check with global company marketing team.

Project Management Process by IPMA – Project-Controlling

Project-Controlling

Project-Controlling collects information about the current project situation and compares to the baseline of the project (scope, schedule, cost, resources, quality and risks). Corrective actions may be taken in case of variances or requested scope changes. It follows the usual Plan-Do-Check-Act cycle by W.E. Deming. Wikipedia: PDCA

PlanDoCheckAct-Cycle

Step within the process:

Controlling steps according to IPMA

Preparation:	What issues are going to be checked? What papers are needed? Is a short status at beginning necessary? Is the risk plan up to date?
Doing:	Actual meeting according agenda with objectives
Updating plans:	Updating project handbook and relevant documents
Communication:	Informing stakeholders actively about the project progress and issues
Closing:	Archiving status report and documents

Output:
Updated plans (schedule, cost, WBS, Work packages etc.)
Status report

Example Status-Report

Example: Status-Report